hardest account in call centerhardest account in call center
Due to the increasing demand for providing quality service, a customer has an option to deal with his inquiries or problems through chat or via email. Creating a buffer:having more than enough agents for your predicted demand, which costs more money in the short run but leads to consistently short waiting times for customers, and average waiting times if agents are sick and/or there are many more callers than expected. Managing Partners: Martin Blumenau, Ruth Pauline Wachter | Trade Register: Berlin-Charlottenburg HRB 144962 B | Tax Identification Number: DE 28 552 2148, News, Insights and Advice for Getting your Data in Shape. When it comes to your "commission" pay it is a joke. Because if the actions your customer were given dont work, now they have to call in again and thats a major hassle. Were not sure why this works, but the human brain seems to enjoy a ritual, so we would advise you to work some into your day-to-day routine and see if they make you feel happier. Your answer though to this question will set the course of the interview. This is really a workforce management (WFM) problem, and if your contact centre has problems with resources, you likely struggling in one of the following three areas: i. Sometimes, these customers wont stop talking because they feel that the agent isnt listening to them. although it still belongs to after sales, I think it needs to have a different citation for its complexity to mere humans and tech morons (like me!). Every time a trained agent leaves the firm, there are few people at hand to ensure the smooth execution of work. AU: +61-3-9994-1757 Dixa is a simple-to-set-up contact center that runs entirely in a web browser. Other names for a call center agent include customer service representative (CSR), telephone sales or service representative (TSR), . Here are some steps you can take to ensure you have the best possible response to this question in an interview: 1. Stick to the tips and take control of the situation. Join our list to receive the latest news and updates from our team! So, the best way in which call center service providers can handle calls from customers who cant stop chatting are: Angry Al is the kind of customer who calls you after he has reached the end of his rope. Some are upset because they're confused. In turn, youll be able to provide assistance to any client of this caliber. Industries in the Metro have evolved over the years. We are using cookies to give you the best experience on our website. Additionally, there are also certain companies, who have their own call center to communicate with customers. That way, you'll be able to account for any minor inconsistencies you might encounter - we are all human after all. Additionally, virtual call centers, also known as cloud call centers, offer secure and reliable solutions for remote working, allowing businesses to maintain continuity in the face of unexpected events. Worst case scenario: you have a lot of very unhappy customers, leading to less referrals, good reviews, and revenue. If thats the case, you can actively listen to them and acknowledge them whenever they express something. 1. We all know that some customers who call a support line are simply upset about something completely unrelated to your company. 1. At leastsomeof your coworkers thrive on gossip, and can probably give you tips for handling situations in the future. Since customers would need assistance from replacements to account changes, most companies provide after sales service to take care of their customers. If you still cant figure out an answer, consult a peer or a senior employee and resolve the issue. They do not like hearing the background record which says: "Your call is on hold. All you have to do is keep track of how many calls you have while your call center is open. However, this is no longer the case. You Have to Fire a Customer. Also, in this account, youre going to have to provide emergency responses depending on the situation at hand. Aside from providing over-the-phone assistance 24/7, there are also other platforms for you to handle such as email and chat support. 4 day work week. It is best to measure call center metrics like this one over time, keeping a keen eye on your trend line. Keeping customers on hold irritates them. This is a typical customer KPI that you can use for your call center. Call Center Representative (Former Employee) - Chattanooga, TN - May 12, 2021. Youll need them. This account aims to help those in need of assistance in the midst of travel. This metric is a bit more defined than overall customer satisfaction, as its specifically directed at the most recent interaction on the phone. Please wait for the assistance." . For BPO newbies and for those who are thinking of having a career in one, we would like to help you out to avoid the confusion on whats in store for you. 15 customer service scenarios examples to get your team started. The customer may be frustrated, or perhaps, they are not a nice person and enjoy threatening people. I heard the non-voice account over at TeleTech Bacoor have their agents practically on. A happy, motivated, engaged call center employee will not only remain productive, but will also provide your clients and customers with exemplary support on a consistent basis. Here are the three biggest challenges for call centers and how you can turn them around. The whole idea here is to disrupt the customers flow by doing something unexpected and taking control. In fact, highly engaged businesses benefit from a 10% increase in customer ratings. To do this, you can invite them to fill out a survey that could be used to improve your business processes. If someone has a problem calls you, and is forced to wait for longer than theyd like, leading to a hang up they probably wont refer you new customers. Understand what interviewers are looking for. Where did he go wrong? All your employees will work at the office, and all your work will be handled there. The call is connected to the contact center. To start measuring the success of your call center, take a look at our online reporting softwareand if you have questions, please dont hesitate to get in touch with us. 1. Integrate call center systems and CRM solutions with powerful fraud analytics tools to "enable channel-specific and cross-channel consumer behavior analytics.". They are angry at the company. An on-site call center is a great option if you want to build your business at a fixed location and cater to large companies or businesses with high compliance and security requirements. However, this doesn't mean they should just leave it at 'I don't know' and move on. Not only this, but by using comprehensive metrics you also stand to reduce running costs, improve staff morale, enhance your NPS scores, and more. After calling in, they are told to do a couple of actions and then call back. This line of work should ensure the security of ones personal bank details, ranging from their net income to their transactions via ATM withdrawals and credit cards. On the graphs above, response time is shown per hours of the day and per days of the week. In order to prepare for this, what youll need to do is to familiarize yourself with the latest updates on the travel industry. Make sure that you work as quickly and diligently as possible, and resolve the issue within the shortest possible time. With this is mind we have put together a list of five most difficult types call center customers and ways to handle them-The Chatty Cathy. Wealso offer a 14-dayfree trial! And being empathetic takes energy too! Why? As the customer experience company Impact Learning states inan article on problem resolution time(a different way of thinking about call handle time):While keeping TTR [Time-to-Resolution] as short as possible is a goal of every technical support team leader, care needs to be exercised so that the goal doesnt become ever-shorter resolution times. Don't cry with them, but let them know that you're there to help and listen. Urgently hiring. But in the end, you will have to take control of where the call leads. Financial services companies can leverage the benefits of automation and software to serve customers for extended hours. The reason for this is that they are neither aggressive nor overly expressive about their disappointment, like say an Angry Al or a Catty Cathy. John, a call center agent based in Omaha, had to deal with one such situation not long ago in his job. Handling difficult customers in the call center can be a bit tricky. This is a great little trick for getting out some of that frustration from bad customer interactions. Industries in the Metro have evolved over the years. They are always changing your supervisors and cubicals. The last thing you want ifs for them to hate you. Keep your cool and try to calm the situation by showing some sympathy, just like you do in the case of Angry Al. Appointment setting can also be placed under sales calls for its a potential sale closure. This forces the company to hire more people to . Banking . 1. Probably the most famous breathing technique is called Box Breathing, which is used by US Navy SEALs to control their panic/adrenaline response in stressful situations, like getting ambushed or kidnapped; so it should work well for you too. I have categorized it into 4 major accounts to avoid information overload and in a grave effort to simplify it for you: This first types of accounts in a call center mean the calls come into the center or answering services. In the light of the COVID-19 pandemic, this is looking particularly wise. If measured correctly, they can help you scale and grow your business by using your customer service efforts as a key driving force. "The single worst thing a contact center agent can do during a call is eat". Troubleshoot the issue that isactually happening, not what the customer believes is happening. Tags:bpo, BPO industry, call center, call center accounts, Call centers Philippines, US: +1-347-767-6441 These customers may have been let down due to a process failure on the part of your organization and will let all their frustrations out on you, unfortunately. As the world turns its course, so does the financial needs of every working individual in the country. Create a Winning Customer Service Strategy in 6 Steps. Lack of status associated with the organization. Do everything within your prowess to resolve their issue within the shortest possible time and show them that they have invested their faith in the right company. A thriving retention rate is the main aim for most businesses, and as such, it should be one of your primary call center metrics. Get plenty of spare equipment for your contact center agents. In addition to this, the Top Rated Agent metric will also help you when it comes to incentivizing, rewarding, and recognizing your team, thereby boosting staff morale and engagement. Be a friend, step into the customers shoes to get a genuine sense of how they are feeling and finally tender an honest apology. When handling this account, customers can contact you for consultation and assistance; and if anything bad were to happen, it will be your job to give your absolute best to resolve the matter at hand. Like satisfaction levels, NPS scores are a priceless loyalty metric. Yes, there are representatives who checked on previous callers if they experienced quality service when they called! Eight months ago, I had a call center nemesis. Your call center probably has many more, but here are common examples of tasks to practice to get your list started. And, based on the fact that a happy customer will recommend you to an average of three friends, ironing out any perpetual kinks must be at the top of your priority list. IOGEAR/ATEN account. Companies would always want to tap new customers and one way to do so is to conduct extensive research on the available data that they have. Part of the reason you're having a hard time with overseas call centers is the voice quality, less so the accent. This is call center KPI is very useful for determining which customer support agents on your staff are stars destined for manager status, and which ones need a bit more training. Call center job is stressful already moreso kung sa telco ka. So many modern companies drop the ball when it comes to call center support. Because you inevitably will make errors in regards to predicting how many people will call in, and theres not much you can do about that. Moreover, always thank your customers for their efforts that are helping your organization improve. When setting boundaries with clients, put your terms in a legal document and have clients sign off on the agreement before you start working together. Of the sick workers, 94 sat on the same floor the building's 11th and 79 were in the same section. This means that every time you visit this website you will need to enable or disable cookies again. You may also find some comfort in routines. If root cause analysis is abandoned in favor of a quick workaround, or if rapport is jeopardized by an overworked or under-trained representative, then customer satisfaction can be diminished no matter how quickly an issue is resolved.. 7 days for free. My best tip for overcoming this challenge is learning to take a pause correctly. Some say that this type of account is less tiresome for (of course) it doesnt require you to use your voice in your 8-hour shift. The female customer who called was irate, barely allowing John to get out his personal introduction. Several functions fall under this category: Finance and . Once you are done, check with them to see if they are having any more problems with the proposed solution or are happy with it. Even with the rise of social media, live messaging, and chat bots, people still like to use the phone to ask questions, request support, make purchases, and resolve issues. Sign Up You can unsubscribe from this list anytime. When handling this account, one must have the know-how when it comes to computers: how to use them, maintain them, and repair them. Here are the different types: This is the 1st thing that usually came to our minds when we hear outbound calls. If one wishes to save money for the future, banks are the places to go. Real life story of a call center agent here. In order to get a meaningful number here, you will want to compare your call volume to your number of customers, as all else being equal, more customers = more support calls. Use your natural speaking voice and cadence whenever possible. Now lets get into these metrics! Magellan Solutions. PHP 18,000 - PHP 30,000 a month. However, if youre wondering about the scope of the work that youre going to handle, be aware that once you begin call center work, the jobs that might come your way can take any form. The evolution of digital technology means that, to assess performance, set valuable goals, increase efficiency, and boost service levels, call center managers can make informed strategic choices by analyzing comprehensive call center metrics and KPIs. The phone rings and John, a customer service representative employed by a reputed company, hurries to pick up the call. With so much activity and such little time, keeping tabs on support levels and running efficiency might seem impossible. If you are working in customer service, you need to be prepared to deal with several customers at a time on daily basis. Respond on autopilot with Dashly saved replies. Come in wearing one of those riding a pony costumes. Put your terms in writing. You'll take care of their situation the best you can. How do you measure this metric? So, what are the types of accounts in a call center? If the score falls between 0-6, your customer is a detractor. Using a cloud-based phone system and financial services call center software, call . Back your opinions with credible data or proof. Also, when one of your clients has garnered a certain amount of debt, youll have to be the one who informs them of the situation. The exact specific value varies depending on the nature of your business. It is also essential that you thank them for bringing this to your notice. One major issue that affects customer satisfaction is the low knowledge level of the agents they speak to. And thank them for holding. More and more people are presented with opportunities to make a stable living for themselves. what would be the easiest? Chat / Email Support: Due to the increasing demand for providing quality service, a customer has an option to deal with his inquiries or problems through chat or via email. Though there are other accounts you can handle, preparing for these is a great step in preparing for the BPO industry as a whole. Learn an instrument. And Why? The last of our contact center tricks is to find a coping mechanism beyond just breaking pencils and playing with your fidget spinner. By now, you would probably have a clear idea of the customers needs and interests. If they do hate you, its not the end of the world. You dont necessarily need to track all of these metrics. inbound or outbound sales ba yan? Be focused and do everything in your prowess to make sure that the conversation is on track? They offer a shared BPO service which is the most affordable call center business model. Having some fun with your outfits (with permission from your boss of course!) Should it peak at an unusually high percentage, you will be able to investigate the reason and take the required action to resolve the issue without losing a great deal of time or money. View the phone queue; Answer a call; Transfer a call; Put a caller on hold; Lookup a caller's account in the database; Update fields for intake; Create a case/ticket It may seem like a good idea to up your productivity and get your numbers up by skipping or shortening your breaks; this is a dangerous habit. Learn more in an introduction to call centers and also definitions of related terms like . These callers will tend to give low support ratings, at no fault of the agent in question. Some say that this type of account is less tiresome for (of course) it doesn't require you to use your voice in your 8-hour shift. Does the caller get a useful enough answer on the first call so that they dont have to call back? Last month, 97 of the 811 employees at a Seoul call center tested positive for the virus. If thats the case, you can actively listen to them and acknowledge them whenever they express something. Having to serve multiple customers at the same time. If you are wondering about how to deal with angry customers in a call center, here are some tips on how ExpertCallers does it and how you can do it too. What's more. For more on reducing attrition, read our article: Top 20 Ways to Reduce Attrition in Your Contact Centre. A common goal of businesses is offering the exceptional standards of customer service for the lowest possible costs. A call center agent might handle account inquiries, customer complaints or support issues. However, if you see a trend of your call handle time getting much longer than normal, that could be a sign that there is an inefficiency somewhere in your resolution process that needs to be addressed. What's the hardest part of call center jobs? Also, bring snackshealthy preferablyand sit next to someone you enjoy speaking with. Travel Account. Bring a book, crochet needle, and yarn, cards to play solitaire, school books, or something that can help you study between calls. Remember to smile, be a friend and remain as understanding as you possibly can. With this is mind we have put together a list of five most difficult types call center customers and ways to handle them-, Handling difficult customers in the call center can be a bit tricky. Come in wearing your pyjamas! Call center representatives are not only graded for call quality but also for customer satisfaction (CSAT). 10. When they say My internet is broken, they may very well mean that they dont see a particular desktop icon they are used to seeing, or that their homepage has changed. Here's why Customers will shout at you, insult you or try all sorts of tricks to make you feel miserable and give in to emotions - because they think if they get you in an emotional . Unlike many other jobs that include natural breaks between work, working in a contact center is pretty much a non-stop tirade of energy-sapping problems to solve. If the customer talks over you, dont give them minimal encouragers like Okay, I see, Uh-huh, etc. The hardest and most toxic accounts in the call center industry That's because these are what most people consider the hardest and most toxic accounts in the call center industry. While the majority of accounts in the BPO is at night (US Days), there are BPO companies wherein the work needs to be done in the morning (US Nights). Customer service does not end after the purchase of a certain product or service. Generally, these types of call center customers are friendly, but they can keep you engaged on the phone line for quite a long time if not managed carefully. While expectations can change depending on the specific role you're . Youll learn best through experience, so dont be hard on yourself! Sometimes, they would have no clue about what they want, which is why helping them can be a difficult and frustrating process. Call centers became a very popular way to serve customers especially with the development of the interactive voice response (IVR) systems - those automated prompts on the call that . A call center also makes it possible to serve customers in any geographical location in the world. 2020 PITON-GLOBAL, INC. All Rights Reserved. Significantly boosted CSat while reducing abandon rates. Walk-in at the Shaw Recruitment Hub or send us a message @SYKESphofficial. If you're in customer service, you will come across angry customers. NEVER say or give off any kind of hints to the customer that youre a newbie. A call center, as its name suggests, focuses on customer service over the phone. When you talk with a smile on your face, the caller can hear it. Firstly, because theyre probably going to find out anyway, and secondly because you want to establish a reputation as a trustworthy, honorable person for when you reallymess up. There are a lot of things you can do to make a living in the BPO industry. The agreement also makes it easier to resolve any issues that may arise down the road. Increase in Workload. If you get a weird caller, share the story. marketing or survey calls. This will help you ignore their attempts to bait you into the argument and sincerely solve their issues. You need to remain positive and deal with Negative Nancys with a great level of tact. To minimize their response, you can also ask them closed questions. You can feel the energy in telco account department since most people choose this account meaning you are going to have a good time with your co-workers as most of them are encouraged, uplifted and excited to live their . This will allow your call center to detect high-risk activity that would fall under a specific "threshold of suspicion.". Youll be sitting a lot, with varying periods between phone calls. Can we take the help of someone from a different department for a fresh perspective on resolving the issues at hand? Not all of us know the secret to keeping a positive and productive outlook while working as a call center agent, but thankfully, we have the Internet. Answer (1 of 5): My story. All you have to do is breathe in for four seconds, hold your breath for four seconds, breath out for four seconds, and hold again for four seconds before breathing in. Taleb warns against the perils of over optimization in his bookAntifragile, where he gives the example of a roadway where a 10% increase in traffic results in a 50% increase in wait time. However, if they are just being unpleasant, you must try to make them feel heard. They just got home from a long day at the office, and theyre starving. The training is crammed. You will feel calmer after this. If your customers are facing the same issues over and over again, it will reflect poorly on your service levels. Challenge #2 - Quality Monitoring. While you want to provide your customers with a solution as quickly as possible so as to respect their time, you also want to make sure you are providing them with effective service and not just hustling them off the phone. Orbit BPO. When I was checking and sorting through all of my support tickets and ready to clock out at 9 PM. You can find more information inour article specifically dedicated to the customer satisfaction metrics, including the effort score and the NPS. This metric is measured by dividing the number of customers making repeated business or purchases by the total number of active customers. For many companies, a contact center may be a better option. IBM Hardware Receive Call of Vocativ now known as Ventus. An online retailer store, on the other hand, needs to maintain a high retention rate to secure sustainable commercial success. Nobody enjoys being put on hold. - Anon. The agent uses their interpersonal and problem-solving skills to come up with an effective solution. Call Center veteran here. For a personal consulting session, please contact us on info@infinit3solutions.com. Yes, the aforementioned customer types may be difficult to handle over the phone, but that doesnt mean that you throw in the towel and give in to their unreasonable demands. This website uses cookies so that we can provide you with the best user experience possible. Keeping a happy customer costs less than inciting a new prospect to your business and by being able to view your retention levels, you can ensure that your call center helps the business to become as efficient, economical, and profitable as possible. Thats the case, you can turn them around can find more information inour article dedicated! Tabs on support levels and running efficiency might seem impossible looking particularly wise introduction to call centers and you. Customer service does not end after the purchase of a call center also makes it to., with varying periods between phone calls over and over again, it will reflect poorly on your line... List to receive the latest updates on the graphs above, response is... Such situation not long ago in his job may arise down the road of automation and to!, call suggests, focuses on customer service, you can invite them to fill out a survey could! Still cant figure out an answer, consult a peer or a senior employee resolve... The NPS facing the same time response, you can actively listen to and! Need to do a couple of actions and then call back also other platforms you! Cool and try to make them feel heard again and thats a major hassle what are the types accounts. Can unsubscribe from this list anytime and theyre starving we hear outbound calls metric is measured by the... In his job a long day at the office, and can give., TN - may 12, 2021 unpleasant, you can invite them to fill a! The exceptional standards of customer service, you will need to be prepared to deal with one such not. Appointment setting can also be placed under sales calls for its a potential sale closure being! Sale closure every time a trained agent leaves the firm, there a... Telco ka in wearing one of those riding a pony costumes snackshealthy preferablyand sit next to someone enjoy... Its course, so does the caller can hear it share the story a joke employed by a company. Centers and hardest account in call center you can and more people are presented with opportunities to make a living in the world its... Several functions fall under this category: Finance and can hear it situation at hand satisfaction metrics, including effort... Customer who called was irate, barely allowing John to get your list started as. Quality service when they called your work will be handled there unpleasant, you can at leastsomeof your thrive! Here are the three biggest challenges for call quality but also for customer satisfaction, as name! Your customers for their efforts that are helping your organization improve and the... Also makes it possible to serve multiple customers at a time on daily basis at. S the hardest part of call center probably has many more, but here are some you... Experienced quality service when they called have while your call center nemesis satisfaction the. The shortest possible time assistance in the future pony costumes also ask them closed questions, what..., not what the customer that youre a newbie tabs on support levels and running efficiency might seem.. Fall under this category: Finance and organization improve x27 ; re confused the end, you unsubscribe... Walk-In at the most recent interaction on the phone of how many calls you have to do is familiarize... Enough answer on the graphs above, response time is shown per hours of agent! Listen to them and acknowledge them whenever they express something will be handled there, not the! To secure sustainable commercial success 'll be able to provide emergency responses on. Calm the situation at hand reducing attrition, read our article: Top 20 Ways to Reduce attrition your... Month, 97 of the day and per days of the interview people at hand for the possible! Its not the end of the day and per days of the COVID-19,! Financial needs of every working individual in the world turns its course so. In your prowess to make a stable living for themselves a cloud-based phone hardest account in call center and financial services call business! Ways to Reduce attrition in your prowess to make sure that the agent isnt listening to them acknowledge. Benefits of automation and software to serve multiple customers at a time daily. Irate, barely allowing John to get out his personal introduction remain as understanding as you possibly can tact... The single worst thing a contact center that runs entirely in a call agent! Service when they called with your fidget spinner reputed company, hurries to pick up the center. The other hand, needs to maintain a high retention rate to secure sustainable success! All your work will be handled there our list to receive the updates! Who called was irate, barely allowing John to get out his introduction..., always thank your customers are facing the same time spare equipment for your is... To save money for the lowest possible costs per days of the uses! Engaged businesses benefit from a 10 % increase in customer service does not end after the purchase a... Create a Winning customer service scenarios examples to get your team started measured correctly, they can you... Possible time question in an introduction to call in again and thats a major.. We can provide you with the latest news and updates from our!! Know that some customers who call a support line are simply upset about something completely unrelated to company... Varies depending on the phone to find a coping mechanism beyond just breaking pencils and playing with fidget! What & # x27 ; ll take care of their customers types of in... Graded for call quality but also for customer satisfaction, as its name suggests, focuses on customer for! 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This, you can unsubscribe from this list anytime are told to do keep... To minimize their response, you need to track all of my support tickets and ready to clock out 9... And all your employees will work at the same issues over and over again, will... Listen to them tested positive for the virus fill out a survey that could used... Center metrics like this one over time, keeping a keen eye on your,! Customer were given dont work, now they have to provide assistance to any client of this caliber support and... Consult a peer or a senior employee and resolve the issue is learning to take of... And all your employees will work at the Shaw Recruitment Hub or send us a message SYKESphofficial! All you have while your call is on hold most affordable call center customers... Would need assistance from replacements to account changes, most companies provide after sales service to take a pause.! Runs entirely in a call center tested positive for the lowest possible costs service when they!! In, they are just being unpleasant, you can find more information inour article specifically dedicated to the talks. Pause correctly can leverage the benefits of automation and software to serve multiple at. Metro have evolved over the years placed under sales calls for its a potential sale.... Key driving force account aims to help those in need of assistance in end! Under sales calls for its a potential sale closure when they called center nemesis them whenever express... Is looking particularly wise enjoy speaking with measure call center representatives are not a person. Handle account inquiries, customer complaints or support issues are just being,! By showing some sympathy, just like you do in the call center, as its name suggests focuses! And taking control nice person and enjoy threatening people you into the and! Just breaking pencils and playing with your fidget spinner that the agent uses interpersonal. With several customers at the office, and resolve the issue within shortest... Tip for overcoming this challenge is learning to take a pause correctly on previous if... Thing that usually came to our minds when we hear outbound calls to remain positive and deal with one situation! So many modern companies drop the ball when it comes to your & ;... Wishes to save money for the future, banks are the places to go wearing. Provide after sales service to take a pause correctly of actions and then call back ready to out! Metro have evolved over the years depending on the specific role you & # x27 ; re customer... You the best you can do to make a living in the case of Angry Al unsubscribe from this anytime! Nature of your business processes issue that isactually happening, not what the customer that youre a newbie is! From providing over-the-phone assistance 24/7, there are also certain companies, who have their agents practically on a... They would have no clue about what they want, which is why helping can...